Agent 11 · Improve cash visibility and evidence
Inventory
Assures inventory existence, ownership, movement and valuation across owned stock, stock held externally and third-party goods held by the business.
Read-only connections · Zero-day scan · 100% coverage · Your team keeps the final say
01When it runs
What starts the work
Eve dispatches Inventory when one of these events arrives, checks readiness first, and records why the work was allocated.
- A stock receipt, consumption, production, sale, transfer, return, adjustment, count or policy change, or scheduled period-end assurance.
- Negative stock, an unexplained movement, slow-moving items, valuation differences or unavailable ownership evidence.
02What it checks
The procedures Inventory performs
Every procedure has a stable identifier in the approved SOP, an expected result and required evidence. Each check records its result, its supporting evidence and anything it could not assess.
- 01
Establishes the stock population by entity, location, SKU, owner and condition, separating company-owned goods from goods held for others, own stock held externally and stock in transit.
- 02
Reconciles opening inventory plus additions less consumption to closing inventory, with explicit production, transfers, returns, losses and adjustments and no hidden balancing plug.
- 03
Ties inventory subledgers and control totals to the general ledger and financial statements, explaining cut-off, ownership and timing differences.
- 04
Recomputes consumption and closing valuation under the approved cost method, cost components and unit conversions, separating quantity errors from valuation errors.
- 05
Reviews negative balances, missing or inconsistent cost, movement anomalies, aging and slow-moving stock, count variances, ownership uncertainty and obsolescence indicators.
- 06
Ties aging buckets to the complete population and ledger value, and compares booked reserves with the approved aging and specific-reserve policy.
- 07
Reconciles goods received not invoiced, receipts, supplier bills and cut-off, identifying stale unmatched receipts and missing or duplicate accruals.
- 08
Assesses physical count evidence, third-party confirmations and goods in transit, flagging unverified existence or rights rather than assuming possession proves ownership.
- 09
Prepares a risk-based physical count plan that prioritises material, fast-moving, loss-prone and externally held stock, routing assignments through the Inbox.
- 10
Confirms your inventory accounting policy periodically and on business change, analyses the financial impact of a proposed policy change, and prepares supported adjustment proposals for Journal. A profit benefit alone is never a reason to change policy.
Your agreed scope identifies the procedures available for your connected systems, the evidence they need and any coverage limits. Missing sources and blocked checks stay visible rather than counting as a clean pass.
03Who it works with
One lead per finding. Named support.
Matcher verifies procurement and sales evidence, Evidence maintains ownership and count support, and Entitlement handles third-party terms.
Revenue Assurance verifies billing of delivered units, Cash Pilot assesses stock conversion, Journal executes approved entries, and Investigator resolves root cause.
Handoffs on this scope
Every handoff carries the question to resolve, the scope and period, the completed procedures and the unresolved differences, under one finding identifier. The receiving agent accepts or declines with a reason.
04What it files
Workbooks you can download. Reports you can read.
Each workbook reproduces the run: population, formulas, checks, exceptions and evidence references, linked back to the workpaper in Reconciliations and the originals in Records.
- SKU, location and ownership register
- Opening, additions, consumption and closing bridge
- Consumption and closing valuation
- Count, ownership and ledger reconciliations
- Aging, policy impact and adjustment proposals
- Inventory assurance report
- Ownership and third-party stock report
- Stock movement reconciliation
- Valuation exceptions
- Policy impact analysis
05What it raises, what stays with you
Findings for the agent. Decisions for your team.
An unexplained stock variance, an incorrect consumption value, unsupported ownership, negative stock, obsolete inventory or an inventory-to-ledger difference.
Third-party goods are not assumed to be assets of the custodian. Potential claims and obligations are assessed separately.
Count confirmations, policy confirmation or change, disputes and adjustments go to your Inbox. Approved accounting goes through Journal, and a count-only resolution needs no invented entry.
Quantity and value tolerances, aging, count cadence, confirmation cadence, cost deviation and ownership-confidence thresholds.
The count or source correction is confirmed and the quantity, ownership, valuation and ledger ties rerun. Third-party balances and their economic outcomes are kept apart from the business's owned inventory.
06What good looks like
What a completed result looks like
The observable outcomes Inventory has to produce before the duty counts as complete on your books.
- Third-party goods in the warehouse are visible but excluded from owned stock value unless the accounting basis establishes ownership.
- The movement equation reconciles with explicit adjustments rather than a hidden balancing plug.
- An approved count-only resolution does not create an unnecessary journal.
Where Inventory works
Inventory management
Reconciles opening stock plus additions less consumption to closing stock without a plug, recomputes valuation under your cost method, and separates quantity errors from valuation errors.
See Inventory on your own books
Book a demo, or get a free Proof of Value on a limited period of your data.