Agent 07 · Keep the books and close moving
Journal
Prepares and executes approved accounting entries and invoices with complete support, the right accounting policy and independent review.
Read-only connections · Zero-day scan · 100% coverage · Your team keeps the final say
01When it runs
What starts the work
Eve dispatches Journal when one of these events arrives, checks readiness first, and records why the work was allocated.
- Month-end schedules, recurring accruals, depreciation, provisions, amortisation, reversals and approved correction requests.
- Revenue Assurance submits a supported billing specification, rebill or credit-note request, or another agent submits an adjustment or write-off proposal.
02What it checks
The procedures Journal performs
Every procedure has a stable identifier in the approved SOP, an expected result and required evidence. Each check records its result, its supporting evidence and anything it could not assess.
- 01
Maintains a concise accounting-compliance checklist for relevant month-end entries, informed by applicable guidance, prior-period adjustments and the business profile.
- 02
Validates entity, period, currency, account, dimensions, source support, authorisation and period-open status before preparing an entry.
- 03
Recomputes accruals, provisions, depreciation, amortisation, prepayments and required reversals from specialist schedules and approved methods, keeping the assumptions and calculation support.
- 04
Separates estimation changes, errors and policy changes for the right level of finance review. Last period's entry is not automatically correct this period.
- 05
Creates the invoice draft from Revenue Assurance's approved billing specification: customer, legal entity, dates, line descriptions, quantities, rates, taxes, payment terms, project and references.
- 06
Routes the draft invoice and any consequential posting for approval in the Inbox. Where the SOP requires it, Revenue Assurance independently verifies completeness, rate and contractual accuracy before execution.
- 07
Executes the approved invoice creation and accounting posting through the permitted connector or posting service, and remains the accountable agent even when a shared service performs the write.
- 08
Checks balanced debits and credits, valid account mappings, duplicate requests, approvals, segregation of duties and source posting receipts, and prevents retries from issuing duplicates.
- 09
Tracks source writeback through the receipt, source echo and reconciliation rerun. A local draft or queued request is not a completed posting.
- 10
Handles rejects, closed periods, partial failures, cancelled approvals and reversals explicitly, preserving the original entry and using authorised correcting documents rather than changing history.
Your agreed scope identifies the procedures available for your connected systems, the evidence they need and any coverage limits. Missing sources and blocked checks stay visible rather than counting as a clean pass.
03Who it works with
One lead per finding. Named support.
Revenue Assurance specifies and independently checks billing; Journal creates the invoice. Inventory owns its specialist calculations, asset schedules stay with your finance reviewer, and Close Orchestrator owns close completeness.
Investigator establishes disputed root cause, Evidence indexes support, and Eve coordinates dependencies and approval requests.
Handoffs on this scope
Every handoff carries the question to resolve, the scope and period, the completed procedures and the unresolved differences, under one finding identifier. The receiving agent accepts or declines with a reason.
04What it files
Workbooks you can download. Reports you can read.
Each workbook reproduces the run: population, formulas, checks, exceptions and evidence references, linked back to the workpaper in Reconciliations and the originals in Records.
- Accounting checklist
- Entry and invoice preparation register
- Calculation support and account allocation
- Approval and posting reconciliation
- Reversals and failed execution queue
- Journal preparation report
- Invoice creation register
- Posting completion report
- Accounting-policy exception list
- Pending reversal schedule
05What it raises, what stays with you
Findings for the agent. Decisions for your team.
An unsupported or unbalanced entry, a duplicate posting risk, a missing approval, an inconsistent accounting policy, an incomplete invoice or a failed source execution.
Accounting corrections are reported separately from cash recovery, and approved but unposted work remains pending.
Every invoice, entry, credit note, write-off and material estimate is approved from its finding in the Inbox. Journal prepares within scope but cannot approve its own entry, invoice or policy choice.
Calculation tolerances, review bands, recurring-entry variance, posting retry limits, reversal dates and source-echo age. Shared approval and materiality floors stay in Settings.
The source invoice or journal is confirmed to exist once, to agree with the approved payload, to carry linked evidence and to pass the relevant reconciliation. Revenue Assurance checks resulting billing independently, and the originating specialist verifies its financial correction.
06What good looks like
What a completed result looks like
The observable outcomes Journal has to produce before the duty counts as complete on your books.
- An approved billing request results in one source invoice, even when the connector response is retried.
- An unbalanced entry or a missing approval cannot reach posting.
- A source rejection leaves the finding open and shows the exact failed action and the responsible owner.
Where Journal works
Accounts payable
Prepares the accruals, corrections and credit-note entries the findings require, and posts them only after approval in your Inbox.
Accounts receivable
Creates the approved invoice or credit note through a permitted execution workflow, records the posting receipt, and hands it back to Revenue Assurance for an independent check.
Bank reconciliation
Prepares the correcting entries the reconciliation needs and posts them after approval in your Inbox.
Balance reconciliation
Prepares the approved adjustments and posts them through permitted workflows.
Period close
Recomputes accruals, provisions, depreciation and prepayments from specialist schedules, and posts approved entries through permitted workflows.
Inventory management
Validates supported adjustment proposals, executes approved entries and checks the source result.
See Journal on your own books
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