Agent 12 · Improve cash visibility and evidence
Evidence
Maintains a due-diligence-ready evidence chain in both directions, linking accounting entries to the complete business process and proving which agents used each record.
Read-only connections · Zero-day scan · 100% coverage · Your team keeps the final say
01When it runs
What starts the work
Eve dispatches Evidence when one of these events arrives, checks readiness first, and records why the work was allocated.
- A new or amended source document, accounting entry, approval, agent workpaper or due-diligence request.
- Missing, contradictory, orphaned or superseded evidence, or a scheduled completeness and retention review.
02What it checks
The procedures Evidence performs
Every procedure has a stable identifier in the approved SOP, an expected result and required evidence. Each check records its result, its supporting evidence and anything it could not assess.
- 01
Maintains a diligence checklist by entity, period, financial statement line and transaction family, with required document types, assertions and accountable owners.
- 02
Preserves canonical originals with their source identities, versions, dates, extraction references and provenance, and identifies duplicates without losing the original reference.
- 03
Links every relevant book entry to its supporting documents, and each document back to every entry it supports, including allocations and partial uses.
- 04
Extends the chain backward through authorisation, quotation, contract or purchase order to the budget, and forward to fulfilment, invoicing, settlement and the financial statement line.
- 05
Records the basis for each link, the establishing agent, confidence, human confirmation where required, effective version and any remaining ambiguity.
- 06
Tests both directions: entries without support, and business events or documents without the expected accounting, detecting orphaned documents, broken links and support reused beyond its valid amount.
- 07
Assesses completeness, legibility, validity period, approval, amendment precedence and consistency with the assertion. A file's existence does not establish that its contents support the entry.
- 08
Maintains the agent footprint for every record: received, eligible, inspected, relied upon, excluded with reason, superseded or not yet used, linked to the procedure and run.
- 09
Prepares a diligence index and a two-way matrix with resolvable references, disclosing missing or inaccessible support and pending confirmations.
- 10
Rechecks the chain after corrections or new evidence, preserving history and access restrictions in exports.
Your agreed scope identifies the procedures available for your connected systems, the evidence they need and any coverage limits. Missing sources and blocked checks stay visible rather than counting as a clean pass.
03Who it works with
One lead per finding. Named support.
Every agent provides evidence-use references and procedure results, Eve allocates missing-document questions, and Matcher and Investigator validate transaction relationships.
Journal contributes final invoices, entries and execution receipts, and Auditor tests evidence sufficiency and traceability.
Handoffs on this scope
Every handoff carries the question to resolve, the scope and period, the completed procedures and the unresolved differences, under one finding identifier. The receiving agent accepts or declines with a reason.
04What it files
Workbooks you can download. Reports you can read.
Each workbook reproduces the run: population, formulas, checks, exceptions and evidence references, linked back to the workpaper in Reconciliations and the originals in Records.
- Due-diligence checklist
- Entry-to-document and document-to-entry matrix
- Budget-to-settlement lineage
- Agent use and exclusion footprint
- Missing, orphaned and superseded evidence
- Diligence readiness report
- Evidence coverage report
- Referenced data-room index
- Outstanding document request list
05What it raises, what stays with you
Findings for the agent. Decisions for your team.
An unsupported entry, an orphaned business event, a broken reference, an unconfirmed link, outdated support or a required record not inspected.
A documentation improvement carries no assumed financial recovery.
Document requests, linkage disputes, confirmations and exception acceptance go to your Inbox. Approved external requests follow your communication policy, and returned files enter Records before anyone relies on them.
Evidence freshness, mandatory document types, link confidence, completeness targets, review cadence and overdue-request bands, by process.
The requested evidence is confirmed to address the actual assertion, both directions of the chain resolve, and the relying agent reruns any affected procedure. A gap closes only with supported evidence or a documented, authorised limitation.
06What good looks like
What a completed result looks like
The observable outcomes Evidence has to produce before the duty counts as complete on your books.
- A ledger entry can be traced back to its budget and every intermediate document, with explicit gaps where a step is absent.
- A document supporting several entries shows its allocated amount and all reverse links.
- A stored but uninspected file is never reported as agent-verified evidence.
Where Evidence works
Bank reconciliation
Links each reconciled item to its statement line, invoice and posting, so the workpaper stands up in review and audit.
Balance reconciliation
Keeps confirmations, statements and the reconciliation history linked to each balance.
Period close
Attaches the support to every close entry, so sign-off rests on documents rather than uploads.
Inventory management
Keeps count sheets, third-party confirmations and ownership documents linked to each balance.
Audit readiness
Maintains the diligence checklist and the two-way link between every entry and its documents, from budget through settlement to the financial statement line.
See Evidence on your own books
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